The hiring pipeline is the heart of HR Hub. It takes an applicant from their first contact with your organization all the way to their first day on the job.
Navigate to HR → Job Postings and click New Job Posting. Fill in:
Set the posting to Active to make it visible to applicants via your public application link.
Each job posting has a unique public URL you can share on job boards or your website. Applicants fill out a structured form that captures contact information, work history, and initial screening questions.
Applications appear in your Applicants pipeline automatically.
Once an application is received, you can run an AI evaluation. HR Hub uses Claude AI to assess the candidate against:
The evaluation produces a fit tier (Strong Fit, Potential Fit, Unlikely Fit) with detailed rationale and suggested interview questions.
Move candidates through these stages using the Status Panel on each applicant record:
| Stage | What it means | |-------|--------------| | New | Application received, not yet reviewed | | Under Review | HR is actively evaluating | | Assessment Sent | Candidate received the situational judgment assessment | | Assessment Complete | Candidate submitted responses | | Interview Scheduled | Moving to live interview | | Offer Extended | Offer made | | Hired | Accepted and transitioning to employee record | | Declined / Withdrawn | Not proceeding |
When you mark a candidate as Hired, HR Hub creates their employee record pre-filled with information from their application. You then complete the employee profile with start date, pay rate, department, manager, site assignment, and onboarding template.
